Every form, workflow, and approval your organisation runs on. One workspace.
Approovia Workspace Manager replaces paperwork with structured digital processes. Build forms without code, route them through governed workflows, and keep every document, memo, and decision in one auditable place.
Builders
Forms, workflows, reports
Approvals
Governed and audited
AI Agent
Built into the workspace
Everything your back office needs
Purpose-built modules that share one organisation, one permission model, and one audit trail.
Forms
Build forms in a drag-and-drop builder with templates, themes, smart fields, and validation rules. Publish a form and every submission is captured, searchable, and ready to route.
Workflows
Design approval chains on a visual canvas or import them from a spreadsheet. Route each stage to a named task owner who can move work forward, back, refer it, or pause it.
Document and Filing
Organise corporate files in structured folders with per-role permissions, passwords, expiry dates, and access limits. Search everything from one place.
Case Files
Bind clients, tasks, milestones, documents, memos, and linked workflows into one case record with progress tracking and secure client communications.
E-Memos and E-Signatures
Send formal internal memos with attachments and OTP-verified signatures. Every hand-off keeps its full memo trail for the record.
HR, Finance, and Operations
Run leave requests, team presence, onboarding, organograms, invoices, expenses, and client ledgers from the same workspace as everything else.
From form to final decision, without the paper chase
Submitting a form starts its workflow and routes the first step to its owner. Each stage carries its memos, tasklists, and attachments, and the final approver records an outcome that lands on the completion ledger.
Build a form
Create it in the drag-and-drop builder, or let the AI assistant generate one from a prompt. No code involved.
Attach a workflow
Chain the stages, assign a task owner or workgroup to each, and set approval, query, or recommendation decision points.
Rehearse it end to end
Test Run routes every stage to you so you can walk the whole process yourself before a single colleague is involved.
Go live and govern
Activate Runtime and every submission starts a routed, audited transaction with a final Accepted or Denied outcome on the ledger.
Built for teams that answer to someone
Approovia is designed for organisations where process, evidence, and accountability matter as much as speed.
An AI agent that actually works for you
The built-in Workspace Agent navigates you to resources, generates forms, guides workflow builds, and performs confirmed actions like submitting and approving, always scoped to what your role allows.
Bring your own infrastructure
Connect your own database, S3-compatible storage, vector store, and LLM provider. Secrets are encrypted, never echoed back, and usage is metered per provider and model.
Governance built in, not bolted on
Role-based access with custom roles, full audit logs, SLA escalation with working-hours awareness, and completion reports that capture who decided what, and when.
Enterprise sign-in done properly
SSO with Google, Microsoft, and GitHub, email OTP and authenticator app 2FA, magic links, and policy controls that cascade from platform to organisation to user.
Trusted by business, academia, industry, and government
Teams use Workspace Manager to organise records, route approvals, and replace manual paperwork with secure digital workflows.
Ready to revolutionise your workspace?
Create your organisation, invite your team, and take your first workflow live. It all starts with one form.